Purchase - MXsuite
Procurement made clear and compliant
Get full control over your purchasing process. With the Purchase module in MXSuite you easily order parts, track order status and manage your budget, all from one connected system.
10.000+ users in over 70 countries manage their fleet with MXSuite
Order what you need, when you need it
Never run out of parts again. Whether you are restocking, preparing for dry dock or ordering for a maintenance task, the Purchase module helps you place and track orders with confidence. Connect purchases to stock levels, budgets or trips and make smarter decisions, faster.
Stay in-control
Track every order from request to delivery and link it to your budgets, suppliers or internal workflows.
Work smarter
Configure your purchasing flow to match your company policy, automate routine actions and streamline collaboration between ship and shore.
Focus on what’s important
No more chasing emails or unclear orders. MXSuite keeps your purchase process transparent and compliant so you can focus on the job.
Purchasing made easy
With MXSuite you can fully configure your procurement process. Set up different flows for purchase orders, service orders or local orders. Everybody knows the status of a purchase order in every process stage. The module is fully integrated with the inventory module and eases the purchase flow for your employees. Whether you need warehousing, multiple supplier selection or HazMat documents, the module adapts to your daily operation.
The Purchase module covers:
- Full integration with the inventory module
- Configurable workflows for purchase, local and service orders
- Free order line option and backordering
- Order splitting per supplier and multi-supplier selection
- Email communication options and invoice management
- Warehousing and bill of lading
- Automated requests to provide HazMat-related documents
What our clients say about us
"We use MXSuite as our vessel management solution allowing us to efficiently manage maintenance tasks, inventory levels and documents onboard Solaris."
Patrick Speak
Chief Engineer at My Solaris
"MXSuite helps in making maintenance and inventory clearer; it gives insight into the history and supports doing the necessary tasks on time."
Wim Blonk
Founder of Afresh
"The purchase module combined with the inventory modules allows us to make all parts required available when needed. Having our house in order is key when audits and inspections are carried out."
Kim Heiniö
Managing Director at Al Mare Consulting
More than software: partners in fleet management
At Mastex we believe in partnerships. From the first demo to full implementation we work closely with you to set up MXSuite in a way that fits your fleet and your everyday business. You decide which modules you need and we help you combine them into a smart, streamlined solution. Whether you’re starting with maintenance or expanding to certificates, projects or QHSE we make sure everything works together. Simple, effective and tailored to your operations.
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FAQ
A maritime procurement module is a digital purchasing solution designed to manage the procurement of parts, services and supplies for vessels. Because ships operate across different locations, the software should connect onboard crews with shore-based teams while providing complete visibility throughout the purchasing process.
Essential features include requisition management, supplier collaboration, inventory integration, budget control and real-time order tracking. Together, these capabilities help shipping companies streamline procurement, improve operational efficiency and maintain compliance across the fleet.
The MXSuite Purchase module streamlines every stage of the purchasing process, from requisitions and approvals to supplier collaboration and inventory management. By standardising workflows and centralising purchasing data, it provides complete visibility into what is being purchased, where and why.
Seamless integration with the MXSuite Assets, Parts and Projects modules enables real-time inventory tracking, full delivery monitoring and a connected procurement process across your entire fleet.
A dynamic purchasing workflow helps organisations align their procurement processes with internal policies and operational requirements. By managing every step, from requisition and approval to ordering and delivery, it improves efficiency, increases transparency and reduces the risk of delays or unnecessary costs.
With configurable workflows, the MXSuite Purchase module adapts to the way your organisation works, ensuring greater control while supporting efficient collaboration between vessel crews, procurement teams and suppliers.
MXSuite supports multiple ways for suppliers to submit quotations and pricing information. Depending on your preferred workflow, suppliers can share pricing through secure web links, spreadsheet uploads, integrated e-commerce platforms or automated API connections.
These flexible options simplify supplier collaboration, keep pricing information up to date and make it easier for procurement teams to compare quotations, manage suppliers and place orders efficiently.