Documents - MXSuite
Real-time access to important documents
The MXSuite Documents module keeps your entire fleet aligned by ensuring every document is available, up to date and accessible only to the right people.
10.000+ users in over 70 countries manage their fleet with MXSuite
Streamline your documentation
How do you know if the latest version of your manual is on board? Or if the right people read that important memo? With the Documents module, you maintain complete control over your documentation process. Create forms and checklists, manage access rights and assign tasks, all while keeping a clear audit trail.
Stay in control
Know exactly who created, modified or read a document and manage access rights down to subcategory level.
Work smarter
Use templates for QHSE, Noon Reports or NCRs and generate documents in just a few clicks.
Focus on what's important
Keep all critical documents and forms in one central place, easily accessible from ship or shore.
Structure your documents to your workflow
The MXSuite Documents module helps you digitise and streamline your documentation process. Add access control, tasks and authorisation by document type. Whether you are creating QHSE checklists, reporting a non-conformity or storing the latest version of your Safety Management System (SMS), MXSuite keeps everything connected and easy to manage.
The Documents module covers:
- Access control per user or role
- Document history and audit trail
- Create forms and checklists
- Assign tasks linked to documents
- Authorisation per (sub)category
- Custom document structure
- Ideal for ISM and ISPS
- Store a digital copy of your SMS
What our clients say about us
“With MXSuite, we have one dashboard that includes all documents, maintenance planning, incidents, tasks, drills and certificates. Everyone works from the same system, based on the same information.”
Izak van Rhijn
Head of Technical Services at Wagenborg Passagiersdiensten
“Purchase orders are directly linked to jobs, certificates are tracked automatically and all manuals and procedures are accessible in one place, onboard and onshore. The centralised system gives us real-time insight and reduces manual follow-up.”
Goan Buhling
Application Manager at Glomar Offshore
“We’ve been managing our fleet with MXSuite for quite some time. The ease of use and clear overview of all tasks related to maintenance, inventory, certificates and documents ensure that both our office and crew can work efficiently.”
Kim Heiniö
Managing Director at Al Mare Consulting
More than software: partners in fleet management
At Mastex we believe in partnerships. From the first demo to full implementation we work closely with you to set up MXSuite in a way that fits your fleet and your everyday business. You decide which modules you need and we help you combine them into a smart, streamlined solution. Whether you’re starting with maintenance or expanding to certificates, projects or QHSE we make sure everything works together. Simple, effective and tailored to your operations.
Are you ready to discover our MXSuite Documents module?
FAQ
- Centralised document repository: Single source of truth for all vessel, fleet and company documents
- Support for multiple document types: Certificates, manuals, contracts, drawings, service reports
- Expiry tracking: Alerts and dashboard visibility to prevent operating with expired documents
- Ship-shore synchronisation: Reliable cloud or server-based exchange ensuring vessels have offline access while at sea.
- Role-based access control: Granular permissions to maintain data integrity and meet GDPR requirements.
- Document approval and workflow to facilitate governance and accountability.
The MXSuite Documents module provides a centralised system, ensuring your fleet remains fully compliant and audit-ready at all times.
It ensures compliance with international regulations, keeps critical information up to date, and helps avoid fines, detentions, and legal risks.
A well-organized system allows quick retrieval of required documents, making inspections smoother and demonstrating compliance to authorities and inspectors.