Certificates - MXSuite
Never miss a renewal again
The MXSuite Certificates module keeps all your vessel and class certificates organised, structured and up to date. Always know what’s valid, what’s about to expire and what needs follow-up across your fleet.
10.000+ users in over 70 countries manage their fleet with MXSuite
Stay ahead of expiry dates
When do your certificates expire? Which ones need to be renewed in the next six months? How do I create an overview of all certificates? With MXSuite you have all your ship and class certificates in one place, clearly arranged by expiry date. Plan ahead, avoid last-minute stress and share requested certificates instantly with your clients or inspectors.
Stay in control
All certificates are categorised and shown in a clear calendar-based overview, so you always know what’s coming.
Work smarter
Receive automatic alerts ahead of expiry, create non-conformities and send the right documents to the right people in just a few clicks.
Focus on what’s important
Avoid excessive paperwork and last-minute surprises. With MXSuite, you can manage certificate administration with confidence and ease.
Organise your certificates and share information
The Certificates module helps you manage certificates and documentation from a single, central location. Use the calendar view and categories to plan ahead and prepare for audits. Connect with our Documents module to attach checklists or forms and monitor non-conformities after endorsement.
The Certificates module covers:
- Calendar-based overview
- Certificate categorization
- Docking schedule
- Documentation upload
- Endorsement details
- Link non-conformities and other forms
What our clients say about us
“MXSuite notifies us when one or more certificates need updating on a ship. Essentially, there’s an audit on board all our ships every two weeks. It’s best to be well-prepared for that.”
Gertjan Kornet
Director at EemsWerken
“The integration between modules helps us work more efficiently. Purchase orders are directly linked to jobs, certificates are tracked automatically and all manuals and procedures are accessible in one place, onboard and onshore."
Goan Buhling
Application Manager at Glomar Offshore
“With MXSuite, we have one dashboard that includes all documents, maintenance planning, incidents, tasks, drills and certificates. Everyone works from the same system, based on the same information.”
Izak van Rhijn
Head of Technical Services at Wagenborg Passagiersdiensten
More than software: partners in fleet management
At Mastex we believe in partnerships. From the first demo to full implementation we work closely with you to set up MXSuite in a way that fits your fleet and your everyday business. You decide which modules you need and we help you combine them into a smart, streamlined solution. Whether you’re starting with maintenance or expanding to certificates, projects or QHSE we make sure everything works together. Simple, effective and tailored to your operations.
Are you ready to discover our MXSuite Certificates module?
FAQ
Effective management of digital certificates is essential to meet regulatory requirements, including ISM and ISPS standards, while also ensuring that insurance coverage remains valid reducing the risk of penalties or service interruptions. Centralizing the tracking of certificate renewals enables operators to avoid costly Port State Control (PSC) inspections, detentions, and operational disruptions. The MXSuite Certificates module simplifies this process by automating certificate oversight and issuing proactive alerts, so no document expires without timely action.
It helps operators stay ahead of expiration dates, preventing PSC detentions, fines, and costly operational delays. Also it provides audit-ready reports presentable from one system.
It automates certificate management and sends proactive alerts, ensuring that all certificates are monitored and renewed on time. Examples are safety certificates, classification documents, insurance certificates accessible for crews and onshore staff.
details would make the description more comprehensive and practical for decision-makers.
A professional fleet management system must provide a real-time overview of all vessel and class documentation. Key features include:
- Expiry Date Tracking: Automated notifications for upcoming renewals.
- Survey Windows: Visibility of earliest and latest survey dates (annual, intermediate, and renewal).
- Class Recommendations: Tracking and logging of outstanding requirements.
- Interim Certificates: Management of temporary documentation during the renewal process.
- Non-Conformance Reports (NCR): Integrated forms to handle findings directly after surveys.